We're Hiring: Operations Assistant

Summary:

Under direction of the Executive Director, the Operations Assistant will work independently, and will be tasked with a variety of jobs that assist and support the Administrative and Program Departments of the Cal North Youth Soccer Association. The incumbent will be responsible for contributing to the efficient operations of the organization while also complying with the overall mission, vision, and strategy of Cal North.

Posted Date:

11/4/2021

Job Location:

California

Position Type:

Full-time

Contact Email:

mwilson@calnorth.org

Description:

Operations Assistant, California Youth Soccer Association Inc., North (Cal North)

Cal North is seeking qualified candidates to begin employment in the position as soon as possible.

Job Title: Operations Assistant

Classification: This is an hourly (FLSA Non-Exempt) position with compensatory benefits.

Reporting Structure: Reports to the Executive Director

Job Summary: Under direction of the Executive Director, the Operations Assistant will work independently, and will be tasked with a variety of jobs that assist and support the Administrative and Program Departments of the Cal North Youth Soccer Association. The incumbent will be responsible for contributing to the efficient operations of the organization while also complying with the overall mission, vision, and strategy of Cal North.

Minimum Qualifications: A high school diploma or GED equivalent or a combination of education and related prior employment experience.

Desirable Qualifications: An ability to speak and write in conversational Spanish.

Minimum Technical Requirements: Must be proficient in word and spreadsheet documents; must be willing to learn and become proficient in new software programs as they relate to the operations of Cal North.

Work Environment: Our normal working hours are 8:00 AM to 5:00 PM Monday through Friday. The work schedule may vary at times because the job may occasionally require work on weekends and outside of normal business hours.

General Duties and Responsibilities:

• Greet, assist, and announce visitors to the office
• Be available during all office hours to answer phone calls
• Refer callers to the appropriate staff member or volunteer
• Take and deliver messages
• Oversee clerical tasks such as sorting and sending mail
• Maintain an inventory of office supplies and order new materials as needed
• Create and maintain electronic and physical filing systems
• Schedule meetings and send meeting invites to attendees
• Schedule appointments and maintain calendars
• Schedule and coordinate staff and other meetings
• Prepare communications, such as memos, emails, invoices, reports, and other correspondence
• Assist Programs Managers with basic routine tasks related to the operations of Cal North programs
• Assist ED and Administrative staff with basic routine tasks related to administrative operations of Cal North
• Attend meetings and training sessions as necessary and/or required.
• Other duties as assigned from time to time by the Executive Director or the Board Chairman

Areas of Proficiency Required: 

• Problem Resolution – resolves problems in a timely manner, gather information skillfully, and work independently in problem solving situations
• Oral Communication – responds well to questions and participates in meetings
• Written Communication – writes clearly and informatively; edits work for spelling and grammar; presents numerical data effectively; displays an ability to read and interpret written information
• Teamwork – has the ability to balance team responsibilities, exhibits objectivity and openness to the views of others, gives and welcomes feedback, and contributes to building a positive team spirit.

How to Apply

Interested candidates should submit a cover letter and resume to Marley Wilson, Cal North Executive Director. Materials should be submitted via e-mail (mwilson@calnorth.org). No phone calls, Facebook, LinkedIn or other social media contacts will be accepted for the application.

Salary and Benefits

• Hourly wage shall be negotiable based on experience
• Benefits Package includes: Medical, Dental, Vision, and life insurance coverage
• Paid holidays
• Leave package includes: sick and vacation leave